Villa Fridhem
Digital Wine Cellar Management
2025–2026
Turning a manual operational workflow into a tested digital solution for restaurant inventory and sales management.
Project at a Glance
- Organisation
- Villa Fridhem
- Assignment context
- Client project
- Context
- Hospitality · SME
- My role
- Business Developer · Project Lead · Solution Developer
- Primary users/stakeholders
- Restaurant management · Front-of-house / restaurant operations · Client representative
- Scope
- Wine inventory · Sales tracking · Operational workflow · Management follow-up
- Methods
- Stakeholder interviews · Workflow analysis · Requirements definition · Rapid prototyping · Iterative user testing
- Technology
- AI-enabled/no-code development · QR/barcode functionality
- Delivery
- Functional digital prototype
- Status
- Prototype developed and validated. Organisation subsequently selected an off-the-shelf solution.
Challenge
Manual management of a growing, high-value wine inventory required significant administration from restaurant management and staff. The existing workflow also made it difficult to maintain fast visibility of inventory, sales activity and operational follow-up.
Approach
Analysed the existing workflow and interviewed the people directly involved in daily restaurant operations.
Translated their requirements into a digital workflow and independently designed and developed a functional prototype.
Worked iteratively, testing and adapting the solution based on user feedback and operational needs.
The prototype included functionality for easier stock registration and follow-up and demonstrated how sales and inventory information could be made more accessible in daily operations.
Outcome / Business Value
The prototype demonstrated a substantially simpler digital workflow and the potential to reduce manual administration. It created the ability to support:
- real-time inventory visibility
- faster stock follow-up
- easier sales tracking
- management visibility into sales activity
- more efficient daily restaurant workflows
- future sales coaching and individual follow-up
These are demonstrated and potential benefits rather than measured results. Following the project, Villa Fridhem chose to procure an existing off-the-shelf solution rather than allocate internal resources to continued custom development.